Every year, the HR or administrative department is responsible for organizing the company trip. The most time-consuming task is calling 5–7 travel companies, sending the same information to each, and then comparing quotes presented in different formats.
On Huongdanviendulich.vn, you only need to post your request once. Suitable travel companies and tour guides will send quotes to you.
Common types of corporate tours
- Annual company vacation for employees, possibly including their families.
- Team building: group activities that strengthen connections between departments.
- Incentive: reward trips for outstanding employees and agents.
- MICE: conferences, seminars, and events combined with sightseeing.
- Gala dinner: an evening banquet with an MC and performances.
What should you prepare before posting a request?
- Number and composition of travelers: how many employees, relatives, and children.
- Schedule: departure date and number of days. It is advisable to have 1–2 alternative dates.
- Budget per person: a specific figure helps the company recommend the appropriate hotel category.
- Required program components: team building, gala, seminars, and sightseeing.
- Invoice requirements: whether a VAT invoice is required and how payments will be made in installments.
How to post a request
Go to Post a tour request, and select “Find a custom-designed tour”:
- Travel style: select “Corporate / MICE”.
- Required skills: “Energetic team-building facilitator”, “Event MC”, “Gala dinner host”, “Conference and event coordinator”, “Attentive tour leader”.
- Accommodation type: select the hotel or resort category.
- Budget: select “Per person” or “Entire group”.
- Notes: describe the desired program and invoice requirements.
Tips for comparing corporate tour quotes
- Ask all companies to quote using the same format in the notes: hotel, vehicle, meals, team building, gala, tour guides, insurance, and VAT.
- Check the number of tour guides and coordinators: groups of more than 40 people should have at least 2 tour guides.
- Ask about contingency plans for bad weather for outdoor team-building activities.
- Ask about the policy for changes in group size: companies often have people drop out close to the departure date.
- Check the company's travel business license before signing the contract.
When to book a corporate tour
Corporate tours during the summer (May–August) and at the end of the year should be finalized 1.5–2 months in advance because hotels, large vehicles, and tour guides are often fully booked.
If you only need a tour guide or MC for an event, you can post a separate request for a tour guide. If you only need group transportation, post a request for a vehicle.
